Top 10 Questions to Ask Your Venue Before Booking a Birthday Party

Finding the right venue for a birthday party means more than just loving the way it looks. To make sure your celebration runs smoothly, it’s important to ask the right questions during your tour or initial conversation with the venue team. Here are 10 essential questions that will help you feel confident before signing a contract.

1. What is included in the rental price?

Some venues include tables, chairs, and setup, while others may require additional rentals. Knowing what’s included prevents surprises later.

2. What are the time restrictions?

Ask about the rental minimums, whether setup and cleanup time is included, and if there are restrictions on ending times.

3. What is the venue’s guest capacity?

You’ll want to ensure the space comfortably accommodates your guest count. A venue that feels too small or too large can affect the party’s energy.

4. Can we bring in our own food and beverages?

Venues vary on catering and bar policies. Some allow outside vendors, while others require using preferred caterers. Be sure you understand all rules up front.

5. What is the parking situation?

Easy access and sufficient parking help guests arrive relaxed and on time. Ask if valet or overflow parking options are available.

6. Are decorations allowed?

Some venues may restrict certain items such as open flames, confetti, or hanging décor from ceilings. Clarify what’s permitted to avoid last-minute headaches.

7. What is the cancellation or refund policy?

Plans sometimes change, so you’ll want to know the financial implications if you need to reschedule or cancel.

8. Are staff included during the event?

Having a venue coordinator or staff on site can be a huge relief. Confirm what level of support is included in your rental.

9. Are there additional fees?

From security deposits to service charges, small fees can add up. Get a full breakdown in writing.

10. Can I tour the space in advance?

A walk-through gives you the best sense of how the layout will work for your party and allows you to visualize decorations and flow.

Asking these questions ensures transparency and helps you choose a venue that truly fits your needs.