Vendor Red Flags: Questions That Reveal If They’re a Good Fit for Your Event

Choosing the right vendor can make or break your event. But how do you spot potential issues before signing a contract? These strategic questions help you identify red flags and avoid surprises later.

1. How Many Events Do You Take on Per Day?

If a vendor is juggling multiple events, they may be stretched too thin. Look for signs of overbooking.

2. Can You Provide Proof of Insurance and Licensing?

Vendors should be fully insured and properly licensed. Hesitation to provide documentation is a red flag.

3. Do You Have Client References?

If a vendor can’t share past client testimonials, ask why. A lack of reviews can be a warning sign.

4. What Is Your Cancellation Policy?

Clear, written policies show professionalism. Avoid vendors who are vague or inflexible about cancellations and refunds.

5. What Happens If You’re Unable to Make It?

Vendors should have backup plans in case of illness, emergencies, or equipment failure.

6. Can You Walk Me Through a Past Problem and How You Solved It?

This gives insight into how the vendor handles stress and communicates under pressure.

7. Do You Require a Contract?

Never work without a contract. If a vendor resists putting terms in writing, walk away.

Asking the right questions early helps you avoid costly mistakes and ensures your vendors are as committed to a smooth event as you are.