What Questions Should I Ask My Caterer Before the Event?

Booking a caterer for your event is more than just choosing a menu. It’s about ensuring the food experience matches your vision, timeline, and guest needs. Whether you’re planning a wedding, corporate event, or private party, asking the right questions upfront helps avoid surprises on the big day.

1. Are You Available on My Event Date?

Confirm their availability before discussing anything further. The best caterers book up quickly, especially during peak seasons.

2. What Type of Events Do You Typically Cater?

Experience matters. A caterer who regularly handles large-scale events may be more equipped to serve 100+ guests than one focused on intimate dinner parties.

3. Can You Accommodate Dietary Restrictions?

Ensure they can offer gluten-free, vegan, or allergy-friendly options if needed. Ask how these will be labeled or served to avoid confusion.

4. Do You Provide Staff and Equipment?

Some caterers are full-service with servers, bartenders, linens, and china. Others may simply drop off food. Know what’s included and what you’ll need to source separately.

5. What Are Your Setup and Cleanup Procedures?

Ask when they plan to arrive, how much time they need to set up, and who is responsible for cleanup. This ensures their schedule aligns with your rental time.

6. What Is Your Policy on Leftovers?

If you plan to take home extra food, check their policies about food safety, containers, and liability.

7. Can I Schedule a Tasting?

Most caterers offer a tasting, especially for weddings. This gives you a chance to sample the menu and make informed decisions.

8. Can You Share References or Reviews?

Hearing from past clients can help build confidence and trust in your caterer’s reliability and service.

By asking these questions, you’ll not only clarify expectations but also build a strong relationship with your catering team—paving the way for a smooth, delicious event.