What Questions Should You Ask a Wedding Reception Venue?

Choosing the right wedding reception venue is one of the most important decisions you’ll make during the planning process. To ensure everything goes smoothly on your big day, it’s essential to ask the right questions when touring a venue.

1. Is Your Desired Date Available?

Start by checking if your preferred date is open. If not, ask what other similar dates are available around that time of year.

2. What Is Included in the Rental Fee?

Some venues offer all-inclusive packages, while others may charge separately for tables, chairs, linens, lighting, and staffing. Get a clear breakdown of what’s included so there are no surprises later.

3. What’s the Capacity?

Make sure the venue can comfortably accommodate your guest list. Ask about both seated capacity and max capacity for dancing and mingling.

4. What’s the Venue’s Policy on Outside Vendors?

Some venues require you to use their in-house catering or preferred vendors. If you have your own vendors in mind, ask about flexibility or any additional fees for using them.

5. Is There a Backup Plan for Weather?

If the venue has an outdoor option, make sure there’s a covered or indoor space available in case of rain or unexpected weather.

6. How Long Do We Have the Space?

Find out how many hours are included in your rental and whether that is enough to cover setup and cleanup time. Ask about overtime fees or extensions if needed.

7. Is Parking Available for Guests?

Check for available parking or shuttle services. You want your guests to arrive and leave with ease.

8. What Are the Restrictions?

Inquire about noise ordinances, open flame restrictions, alcohol service policies, or decor limitations to avoid issues later.

9. The Staff Makes You Feel Welcome?

From the first tour to planning meetings, a helpful and attentive team makes all the difference. If you feel comfortable, heard, and supported, that’s a strong sign the venue is a good fit.

8. It Just Feels Right

Sometimes, the decision comes down to a feeling. If you walk in and can instantly imagine your first dance, your family’s toasts, and the laughter of your friends, trust your instincts.

10. What’s the Payment and Cancellation Policy?

Understand the deposit structure, payment schedule, and refund policies so you can plan accordingly. At Venue on Lake Lily, we welcome all your questions and work closely with couples to make wedding planning as stress-free as possible. To schedule a tour or learn more about our wedding reception packages, we’re happy to help.   Call Us: 407-647-2111 Email Us: Venue@venueonlakelily.com