What to Include in Your Corporate Event Planning Kit
Whether you’re hosting a full-scale conference or a small team meeting, being prepared with a well-stocked event planning kit can save the day. From last-minute fixes to unexpected surprises, having essential tools and supplies on hand helps you stay calm, in control, and ready for anything.
1. Printed Documents & Schedules
Digital tools are great, but a dead battery can leave you scrambling. Always carry printed copies of:
- The event agenda and run-of-show
- Guest lists and RSVPs
- Floor plans and room layouts
- Vendor contact information
- Contracts and permits
2. Basic Office Supplies
Your kit should include items you’d find in a well-stocked desk drawer:
- Pens, highlighters, and Sharpies
- Tape (masking and double-sided)
- Scissors, stapler, paper clips
- Clipboards or folders for organization
- Name tags and badge holders
3. Technology & Power Backups
Keep your event tech running smoothly with:
- Extra phone chargers and portable batteries
- Extension cords and surge protectors
- HDMI cables and adapters
- USB drives with backup presentations
4. Emergency & First Aid Items
Being ready for minor issues shows professionalism and care. Include:
- First aid kit (band-aids, ibuprofen, allergy meds)
- Safety pins and stain remover pens
- Sewing kit and fashion tape
- Hand sanitizer and tissues
- Lint roller and breath mints
5. Snacks and Hydration
For long days, energy can drop quickly. Include:
- Granola bars or protein snacks
- Bottled water or electrolyte drinks
- Mints or gum
- Coffee gift cards for a quick caffeine run
6. Branded Extras
Consider including:
- Company swag (pens, notepads, totes)
- Printed signage for your event
- Thank-you cards for speakers or vendors
At Venue on Lake Lily, we’ve hosted hundreds of successful corporate events and know how valuable it is to have the right tools at the right time. Our venue staff is always available to support your setup and troubleshoot any last-minute hiccups—so you can focus on delivering a seamless experience.
📞 Call Us: (407) 647-2111 to schedule a tour or learn more about our corporate event packages.✉️ Email Us: Venue@venueonlakelily.com
